Weekly plans

Who does this: Subject teachers · Class teacher (the coordinator) · Reviewer · Parents Where: Weekly Plans How often: Every week, before the week starts

Every week each class sends home a plan: for each subject and each day, what the class will do, what homework goes home and what the child has to bring. The plan is written in the system by the teachers who teach the class, each teacher writing their own subject, and put together by one coordinator, normally the class teacher. Once it is approved, the coordinator publishes it and the families of the class can read it on their portal login.

Two layouts, one plan

The school chooses how each grade's plan looks, on its template:

Layout	Looks like	Seeded for
Grid	One page: subjects down the side, days across the top, each subject with a Classwork and a Homework row	Grades 1–9 (Primary and Middle)
Daily	A page for each day, with a row per subject, and a box of weekly headings at the start	KG1–KG3 (Kindergarten)

The weekly headings are things written once for the whole week. The Kindergarten template has seven: Circle Time, Sensorial Development, Language and Literacy, Rhyme of the Week, Character Trait of the Week, Weekly Activity and Weekly Checkpoint & Test. A template can have any headings, or none.

Templates are under Weekly Plans → Configuration → Templates. A grade uses one template. Changing a template's layout changes how every plan of its grades is printed, including old ones, because the words in the plan do not depend on the layout.

Starting the week's plan (the coordinator)

1. Weekly Plans → Weekly Plans → New.
2. Choose the grade, and the sections the plan is for. Leave sections empty for the whole grade. One plan can cover several sections, the way KG 3 A and B share one plan.
3. Choose any day of the week. The plan moves to the first school day of that week and fills in the last day, the week number (counted from the start of the academic year) and the term. If the school numbers its weeks differently, type the week number over.
4. Optionally, a theme for the week (Saudi National Day Celebration Week) and a banner picture under Print Options.
5. Save. The plan fills itself in:
   • one row for every subject the grade studies, with its teacher taken from the teaching assignments;
   • a line for every school day of the week under each subject;
   • holidays already filled in from the school calendar, and closed;
   • the template's weekly headings, ready to fill in.

Each teacher whose subject is in the plan is added as a follower and sees it under My Subjects.

A subject with no teacher

If a subject has no teaching assignment for those sections, its row has no teacher and the coordinator writes it. In a kindergarten class where the class teacher teaches everything, that is every subject, and the coordinator writes the whole plan.

A subject added to the grade later, or a teacher assigned later, is picked up with Refresh Subjects. Refresh never removes anything.

Writing a subject (each teacher)

1. Weekly Plans → My Subjects lists the subjects waiting for you.
2. Open one. There is a line for each day of the week:
   • Classwork: the unit, pages, exercises and activity.
   • Homework: what goes home. Leave it empty if there is none.
   • Bring: what the child brings that day (Math book, workbook and notebook). It is printed in bold and shown to parents on its own.
   • Holiday lines are greyed out and cannot be written in.
3. Press Mark Ready when you have finished. The coordinator sees your subject turn green.

You can change a subject after marking it ready with Reopen, until the plan is submitted. You cannot change another teacher's subject.

The coordinator can also write the whole week in one place, on the plan's The Week tab.

Submitting, approving, publishing

Draft ──Submit──► Submitted ──Approve──► Approved ──Publish to Parents──► Published

• Submit (coordinator): allowed once every subject is ready. Until then a yellow bar says which subjects the plan is waiting for.
• Approve (reviewer): the academic coordinator, Vice Principal or head of department the school names as a Weekly Plans reviewer. The list of plans waiting is under Weekly Plans → To Review.
• Return for Changes (reviewer): write the reason first. The plan goes back to draft, every subject goes back to being written, and the reason is posted on the plan for the coordinator and the teachers.
• Publish to Parents (coordinator): families of the plan's sections can now read it.
• Withdraw (coordinator, on a published plan): write the reason, and the plan goes back to draft and disappears from the parents' portal until it is published again.

A school that does not review plans turns off Weekly Plans Need Approval in the school's settings (Settings → Companies → the school). The button then reads Mark Final, and the plan goes straight to Approved.

Once submitted, nothing on the plan can be changed until it is returned. What was approved is what parents read.

Next week

Next Week on a plan opens next week's plan for the same class, creating it if it does not exist. The Bring lines are copied across, subject by subject and day by day, because they rarely change. Classwork and homework are not copied.

Reminders

Each school sets how many days before its week a plan is due (Weekly Plan Due, three days by default, which is the Thursday before a Sunday week). From that day, every morning, each teacher whose subject is not ready gets a to-do on the plan, and the coordinator gets one for any subject with no teacher. A teacher who already has an open reminder is not given a second one.

Printing

Print on the plan gives the school's printed version in the grade's layout, A4 landscape, with the school's logo and name at the top. A holiday prints as one block across every subject, the way the school's own plans show it.

What parents see

The parent logs in and opens My Account → Weekly Plans:

• a list of this year's published plans for the classes their children are in, newest first, and which child each one is for;
• each plan as a card per day: every subject's classwork, a Homework tag, a Bring tag, and holidays as a card of their own;
• Download PDF, the same printed plan the school prints.

A parent sees only the plans for their own children's classes, and only once they are published. A draft, or a plan for another class, is never shown to them.

Who can do what

Person	Can
Subject teacher	Read the plans they write for; write their own subject; mark it ready
Coordinator	Everything on their own plan while it is a draft; submit, publish and withdraw it
Reviewer	Read every plan; approve and return; maintain the templates
Any member of staff	Read every published plan
Parent	Read the published plans of their children's classes